This resource page contains hand outs and documents for more information on the Hout Bay Partnership.

Archived newsletters can be found below.

Project Coordinator Job Description

1. Hout Bay Partnership
The Hout Bay Partnership (HBP), a not-for-profit organization, was established in 2014 with the purpose of promoting integrated social and economic development. The vision of HBP is to create a model for integrated and inclusive social and economic development in the context of cultural diversity and economic inequality existing in Hout Bay, which is a microcosm of the challenges facing broader Cape Town and South Africa as a whole.

2. Position Summary
The Project Coordinator supports the implementation of select programmes and projects, manages the strategy and execution of HBP’s communications activities, and provides broader organisational support to HBP management and Board of Directors. The PC serves as primary manager on select initiatives to ensure that desirable outcomes are delivered on time, and that the results are effectively reported to all relevant stakeholders. The PC plays a support role as needed on other projects as designated by direct manager (OM or CEO). The PC represents HBP at community events and interfaces with community groups to build and maintain networks with individuals and organisations.

3. Job Description – Key Responsibilities
A. Management, coordination and support for implementation of programmes and projects. The Project Coordinator monitors the progress of select assigned initiatives against approved work plans for the fiscal year 2018/2019 .
B. Internal reporting on programmatic and operational progress
The Project Coordinator is responsible for maintaining, updating, and distributing dashboard
reports in structured format, and at regular intervals, to Chairman and Board of Directors.

Board of Directors – logistical support
The Project Coordinator supports the Operations Manager (or CEO) in preparing for board meetings, which occur at least four times per year. Role includes: coordinating dates, managing invitations and responses, preparing relevant reports, collecting financial statements from financial advisor, assisting OM (or CEO) with preparation of board packs, managing the process and timing of distributing board pack materials, printing required materials for meetings, taking minutes at meetings (and recording audio), and submitting draft minutes to OM (or CEO) within three business days of meetings.

Reporting and other responsibilities:
• Reports to the Operations Manager, or CEO in absence of Operations Manager
• Provides progress reports at Board meetings as requested
• Manages any approved budgets related to the job description and provides written reports as required
• Owns and tracks administrative and operational tasks as required, and other duties as may reasonably be requested by HBP management or Chairman of the Board

Key Criteria
Personal qualities – a person who, in their personal and professional lives, lives and
demonstrates the core values of the Hout Bay Partnership – integrity, transparency, diversity, inclusivity, and respect for human dignity. In addition, the Project Coordinator must exhibit the following qualities:
• Positive attitude – maintains an enthusiastic ‘can-do’ approach to content of work and interactions with colleagues
• Proactive, frequent communicator – shares relevant information on project and task status in a timely manner
• Self-motivated – adopts full ownership and accountability for completing assigned tasks on time and to high quality standard
Essential Skills / Experience
• Excellent verbal and written communication skills
• Outstanding teamwork and organizational skills
• Excellent problem-solving ability
• Writing and editing skills: proven ability to write for various audiences, including general public, media and funding proposals and reports
• Speaking skills: ability to speak in public and the ability to represent HBP in public forums
• Demonstrated experience working with civil society organizations and NGOs
• Fluency in both written and spoken English

Other Competencies
• Judgment/flexibility: ability to make quick decisions on project direction, to work with limited resources and to understand the demands of a small team
• Initiative and innovation: ability to create new opportunities and to be resourceful and innovative
• Teamwork: ability to work effectively with diverse participants who share similar objectives and
• Commitment and enthusiasm: a belief in the values of the HBP, and a desire to participate in meaningful work that promotes social inclusion.


Call for Proposals: Training and facilitation support to a learner mentorship programme

The Hout Bay Partnership (HBP) is looking to appoint an organisation to provide training and facilitation support to a learner mentorship programme linked to a Hout Bay After School Learner Incentive Programme.


NPO Board Orientation & Development Workshop

Materials from Third Sector Insights’ Board Orientation Workshop:

• Overview of the non-profit sector, which includes the different types of NPO’s and their responsibilities.
• Board composition, sub committees and their deliverables,
• Approval frameworks and delegation of authority
• Current codes of good practice including KING III & IV
• Board effectiveness
• The five phases of growth of an organisation
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Introducing the Hout Bay Partnership

Hout Bay is a microcosm of the challenges and opportunities facing Cape Town and South Africa as a whole. It is a place of cultural diversity, economic inequalities and disparities in living conditions across apartheid-induced spatial and racial lines, all within a geographically distinct and confined area.

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About the Hout Bay Partnership

The Hout Bay Partnership was formed in 2014 as a non-political, self-governing organisation that seeks to create a model for integrated social and economic development through partnerships between different people and organisations who are dedicated to improving the livelihoods and quality of life of Hout Bay citizens.

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I support the Hout Bay Partnership, how can I get involved?

The Hout Bay Partnership (HBP) was established in 2014 with the purpose of promoting integrated social and economic development to improve the livelihoods and quality of life of Hout Bay residents.

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Frequently asked questions

Frequently asked questions about Hout Bay Partnership.
What is the purpose of the HBP?
What is unique about the HBP?
How is the HBP funded?
and other burning question answered here.

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Past Email Newsletters

Past Hout Bay Good News Bulletins

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